Know who is next, and who has paid.
Every buyer waiting on a puppy, in position order, with their deposit status and the litter they have been matched to.
Position, kept honestly
Everyone waiting sits in a numbered order you can see and defend. When a buyer asks where they stand — and they will — the answer is on screen rather than reconstructed from the date of an email.
Deposit status beside the name
Who has put money down and how much, next to their position. A list where paid and unpaid look identical is a list that will eventually cost you a sale or a reputation.
Active, matched, declined
A waiting buyer, a buyer matched to a puppy, and a buyer who passed are three different things. Keeping them apart is what stops you offering the same puppy twice or chasing someone who already said no.
From a name on a list to a puppy picked.
The queue you already keep in your head, written down where it can be checked.
- 01
Add a buyer to the list
Name, contact, what they are waiting for, and any notes about the puppy they want.
- 02
Take a deposit if they are serious
Recorded against their entry, so position and commitment are visible in the same row.
- 03
Match them when a litter arrives
The buyer moves to matched against the litter, and the rest of the queue keeps its order.
- 04
Work down the list on pick day
Active entries in position order, with the people who declined already out of your way.
Common questions
How do buyers know where they stand?
By position, which you can see and defend. Everyone waiting sits in a numbered order with their deposit status beside them, so the question you get asked most has an answer that does not depend on your memory of an email thread.
Do I have to take a deposit to put someone on the list?
No. A deposit is recorded against an entry when there is one, so a serious buyer and a casual one look different on the same list — but the list works either way.
What happens when a litter finally arrives?
You match waiting buyers to it. They move to matched against that litter and the rest of the queue keeps its order, so nobody loses their place because somebody ahead of them bought.
How do I stop offering the same puppy to someone who passed?
Declined is its own status. A buyer who said no is off the active list without being deleted, so you neither chase them again nor lose the record that they were asked.
Stop running your waitlist from your inbox.
Positions, deposits and litter matches in one list you can defend.
Works with
Capture waitlist interest before puppies are born. Auto-notify buyers on whelp day, convert to deposits in one click.
Learn more →Adoption applications and orders with full status tracking, from first enquiry to closed sale.
Learn more →Publish weekly availability windows and let buyers book 30-minute video or phone slots straight from your embed widget.
Learn more →Send sale agreements and health guarantees for e-signature. Legally binding, filed to the puppy's record automatically.
Learn more →Collect the fixed $500 reservation deposit and the balance online — chargeback-protected, and never a percentage of the sale.
Learn more →The deposit settles to you; the balance is held until the buyer confirms the hand-off, with a documented claims process behind it.
Learn more →